Bills and payments

Virginia Commonwealth University issues bills electronically and payment is due at the start of the semester. Additional charges and balances are due on or before the date specified on the invoice. Students will be notified at their VCU email address when their eStatement is available. The email is not the eStatement. Students should view their detailed invoice on the billing and payment site. VCU does not mail paper bills to enrolled students.

The following charges are included on eStatements:

  • Tuition
  • Mandatory fees
  • Program fees
  • Special fees
  • Housing and dining charges

 The following charges are not included on eStatements:

  • Parking fees
  • Long-distance telephone charges
  • Current library fines
  • VCUCard deposits

Charges are based on the most current enrollment records. The PDF eStatements are issued in cycles, and will not automatically update when changes are made to the students’ accounts. Students who fail to make the required payment by the due date may be assessed a late fee and/or registration/transcript/diploma holds.

View and pay bill

Students can access their eStatements through eServices. To make an online payment, select: Student > Student account > Make a payment > eStatements

Assign an authorized user

Students may assign authorized users on the billing and payment website. Authorized users will receive emails when the eStatements are available and can view eStatements and make online payments on behalf of the student.

To assign an authorized user, access eServices and select: Student > Student account > Make a payment > Authorized users

Authorized user access

Once assigned, authorized users should go directly to the billing and payment website and sign in with their email address.

Payment methods

VCU accepts the following payment methods:

Credit/debit card

All credit card payments must be submitted online through the billing and payment website. VCU accepts Visa, MasterCard, Discover and American Express. Credit/debit card payments cannot be made via telephone or by fax. A nonrefundable convenience fee of 2.75 percent (minimum $3) is charged for all credit/debit card payments. According to credit card regulations, VCU must refund any credit card overpayments back to the credit card account. All other overpayments will be refunded to the student.

A charge of $50 will be levied for all dishonored or charged-back credit/debit card payments, and students may also be re-assessed the convenience fee charged with the original transaction. Students who pays a past-due balance with a dishonored credit/debit card payment may have their current and/or future registration cancelled.

Check or money order

Checks should be made payable to “Virginia Commonwealth University” or “VCU” and include the student’s name and V number, as indicated on the eStatement. Checks may be submitted:

  • In-person: Visit the cashier’s office on the first floor of Grace E. Harris Hall. Tuition payment drop boxes are located at the cashier’s office and on the second floor of the VMI Building, to the left of the elevator.
  • By mail: Mail checks with the eStatement to VCU Cashier’s Office, P.O. Box 842506, 1015 Floyd Ave., First Floor, Richmond, VA 23284-2506.
  • Online: The billing and payment website accepts electronic check payments. These payments should only be made from a personal checking or savings account. Corporate checks (such as credit card convenience checks, traveler’s checks or home equity line checks) should be mailed or delivered in person to the cashier’s office.

Using a bill payer to process payments is not recommended because it does not allow for the eStatement to be included with the payment. This may lead to delays or errors.

All checks returned to VCU for non-payment will be charged back to the student account and assessed a $50 dishonored check fee. Subsequent payments by web or personal check will require verification that the check has cleared the issuing bank or a waiting period of 21 days for financial and certified funds holds to be released. Students who pay a past-due balance with a dishonored check may have their current and/or future registration cancelled. Repeat dishonored checks may result in the requirement of future payments by cash, cashier’s check, money order or credit card.

Cash

Cash is accepted only at the Harris Hall cashier’s office. Hours of operation are 8 a.m. to 4 p.m., Monday through Friday. Do not mail or drop off cash.

Electronic payment

VCU accepts domestic and international wire transfers or ACH payments. Funds should not exceed the total semester charges on the student account. Overpayments exceeding $5,000 will not be refunded to the student and will be returned to the originator of the payment. Exchange rates and wire fees may change without notice, and VCU is not liable for any fluctuations in those rates.

Payment deadlines

Dates may be subject to change.

Billing date

Payment due date

Semester

Dec. 19, 2016

Jan. 12, 2017

Spring 2017

Feb. 6, 2017

Feb. 21, 2017 (last date to enroll in spring 2017 Installment Payment Plan)

Spring 2017

Feb. 24, 2017

March 17, 2017

Spring 2017

March 23, 2017

April 13, 2017

Spring 2017

April 17, 2017

May 8, 2017

Spring 2017

May 10, 2017

May 31, 2017

Summer 2017

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